Seeking an HR and Administrative Assistant in a Full-Time capacity.  Candidate will provide a wide variety of HR, administrative, IT and general office support to all Departments. This person must be able to perform a combination of clerical and administrative duties under minimal supervision, using communication skills to confer with employees at all levels within the organization, and perform a large volume of work requiring a high degree of accuracy.  

Responsibilities

·         Perform administrative duties including processing incoming and outgoing correspondence, scanning, filing, answering phones, shipping, maintaining office supply inventory and other duties as assigned.

·         Provide administrative support to HR including recruiting, benefits, onboarding, new hire forms and information, training, updating and maintaining Employee Center SharePoint site, and recordkeeping.

·         Assist with IT onboarding and coordinate with our IT consultant to resolve computer related issues.

·         Provide administrative support to Marketing, Contracts and Accounting departments as needed.

·         Support all departments in creation or revision of electronic forms.

·         Maintain inventory of office, office machine and break room supplies.

·         Secondary support to maintain staff calendar and employee contact list.

·         Assist with travel research and booking as needed for flight and car rental options.

·         Assist in planning and execution of special events as needed.

Requirements

·         1 -5 years related experience and associate, or bachelor’s degree preferred; additional education or work experience may be substituted.

·         Intermediate or expert level in Microsoft Excel, Word, PowerPoint, Outlook, Adobe and Acrobat.

·         Tech savvy, solid understanding and previous work experience in SharePoint preferred.

·         Demonstrate excellent verbal, written and interpersonal communication skills.

·         Must be organized and detail oriented.

·         High Integrity.

·         Notary Public a plus.

Location

This position is located in Fullerton, CA

Thank you for your interest in VAI! Challenging yet rewarding opportunities are available throughout the U.S. We are proud of the talented staff we provide for project assignments and welcome highly qualified, dedicated individuals to apply.

We are an Equal Opportunity/Affirmative Action employer, embracing the principle that all applicants (regardless of age, race, nationality, gender, religion, lifestyles and physical disabilities) are treated equally and given the same opportunities in our recruiting, hiring, promotion and business development practices. We recruit from a diverse market those individuals who possess the talent and skill sets required to meet the high standards and core values we are known for. Salary is commensurate with education and experience, and we offer a competitive benefits package to full-time employees.